Configuring a Password

1a – Access the Password module from the main Deepser menu.

1b – Else access it through the drop-down menu of the user portal.

2 – Click on the Add Password button

3 – You will see the form for the password creation.

The fields have the following meaning:

FieldMeaning
NameBrief description of the password.
UsernameUsername.
AddressAddress of the device /URL of the site
CompanyField used to connect the password to an existing Deepser company.
PasswordThe Password to store.
GenerateButton to generate a random password.
Key File contentCryptographic key to be stored, inserted as text content. (e.g. to store an API key).
View Groups/View UsersAllows to select multiple groups or individual users who will be able to view the password.
View and Edit Groups/View and Edit UsersAllows to select multiple groups or individual users who will be able to view and edit/delete the password.
Use Groups/Use UsersIt allows to select multiple groups or individual users who will be able to display the password in the forms that will use it, implemented by means of a custom Deeppassword field.
Use PasswordEnable the display of the password within the modules that implement it.
HiddenIt makes the password not recoverable by passphrase from users, but still usable internally by the software, for example for scanning.
StatusIndicates the status of the password (Enabled/Disabled).
Expiration Date Defines an expiration date for the password, can be implemented as a reminder for escalation rules. When the expiration date is reached, the Expired field is automatically set to ‘Yes’.
ExpiredIndicates if the password has expired.
Updated byIndicates which user is responsible for the latest password update.
Is privateIndicates if the password is private.
DescriptionDescription and/or additional notes on the password.
CategoryThe category field can be valorized only if there are categories visible to the DeepPassword model.

3a – To generate a random password, click the Generate button.

3b – Select the relevant parameters, enter a length, and then click on Generate.

3c – Fill in the relevant fields (in the example a password is configured for a cloud service, then the fields Name, Username, Password will be highlighted, this will be visible to all groups, but only Second Level IT administrators can change it).

Note: To the left of the Generate button there is a security indicator for the password entered.

4 – Now the password is correctly saved and viewable by selected users and groups